This Digital Channels Privacy and Cookie Notice ("Notice") applies to the Four Pees Group of companies, which means Four Pees NV, and each entity in which Four Pees NV directly or indirectly, has a majority holding or owns or controls the majority of voting rights. Four Pees is communicating with you or to which you are providing goods or services (referred to as "Four Pees" or "we"), is responsible for the processing of your personal data and other information related to you (such as cookies) and controls how it is used, in accordance with this Notice.
At Four Pees, respecting your data protection rights is a top priority. This Notice explains how we use personal data and other information about you, how we process such data, and what rights you have regarding your personal data.
Four Pees NV is responsible for your personal data as such the Belgian and European privacy and data protection laws apply.
We collect and use personal data that concerns you in connection with use of our digital channels. We may collect the following categories of personal data and other information related to you (such as cookies):
In case you would like to be provided with information about a specific personal data processing activity, you can send us an email at info@fourpees.com.
We may use your personal data and other information as described above for the following purposes:
We only collect the personal data from you that we need for the above purposes. For statistical purposes, improvement of our services and testing of our IT systems we use as much as reasonably possible anonymized data. This means that these data can no longer (in)directly identify you or single you out as an individual.
We offer certain digital channels where you can post information on the site which will then be available to other visitors of the site. Examples are discussion forums and comments on blogs. When you post, basic information identifying you as the poster will be made available to other visitors together with your posted information. This information includes your name or alias, and where relevant, may include other information such as your country or the name of the company or organization you work for. You have control over this data in your user profile and can control what will be shown in your posts.
We may also display statistical, reputational and other similar information related to your user account. Examples are the number of forum posts you have posted or a rating showing how useful other visitors have rated your posts. For details, please see the help pages for each service.
Where it concerns processing operations related to Four Pees digital channels (as described above), Four Pees will not be able to adequately establish, conduct or terminate a business relationship with you or your company and generally perform the purposes described above without certain personal data. Although we cannot obligate you to share your personal data with us, please note that this then may have consequences which could affect the use of the platform in a negative manner, such as not being able to provide the requested service, take requested pre-contractual measures to enter into a contract with you or to establish and continue the business.
We use your personal data and other information related to you for the purposes described in this notice based on one of the following legal bases, as applicable:
You may obtain a copy of our assessment of why we may process your personal data for these interests by submitting a request at info@fourpees.com.
We only share your personal data with other Four Pees partners or third parties as necessary for the purposes described in the table below. In certain services we offer, your group membership and user profile may be visible to other users in the same group and such user data is also visible to you. Where we share your personal data with an affiliate or third party so that it is transferred to or becomes accessible from outside the European Union (“EU”) and the European Economic Area ("EEA") or outside the country where Four Pees controls your data is located, we always put adequate safeguards in place to protect your personal data. Examples of these safeguards are an adequacy decision of the European Commission (read more here), Standard Contractual Clauses (read more here), Privacy Shield certification (read more here), and the Binding Corporate Rules (read more here).
Recipient category |
Recipient location |
Purpose |
Four Pees business partners, distributors, and agents |
EU/EEA and non-EU/EEA (global) |
The purposes described in this privacy notice |
Service providers such as IT services and independent agents working on Four Pees’s behalf |
EU/EEA and non-EU/EEA (global) |
The purposes described in this privacy notice |
Potential or actual acquirers of Four Pees businesses or assets |
EU/EEA and non-EU/EEA (global) |
For the evaluation of the business or assets in question or for the purposes described in this privacy notice |
Recipients as required by applicable law or legal process, to law enforcement or government authorities, etc. |
EU/EEA and non-EU/EEA (global) |
Where required by applicable law or a legitimate request by government authorities, or a valid legal requirement |
Based on mandatory legislation, Four Pees must keep certain personal data for a minimum period of time. We only keep your personal data for as long as necessary for the purposes described in this privacy notice. After this time, we will securely delete your personal data, unless we are required to keep it in order to meet legal or regulatory obligations, or to resolve potential disputes. Note, Four Pees will to the extent necessary delete posts, articles, press releases or destroy brochures, where your image was used; and will remove it from all databases to avoid further usage.
At the same time, applicable data protection laws require that we do not keep personal data in an identifiable form for any longer than is necessary for the purpose for which the personal data is being processed. Through the setting of IT applications and policies we ensure that our keeping of your personal data is deleted when we no longer need it.
For more information regarding specific retention periods that apply to your personal data, please submit a request at info@fourpees.com.
Depending on the jurisdiction in which you are located and in which your personal data is processed, you may have the following rights:
Data privacy rights |
What it means |
The right to access your data |
You are entitled to ask Four Pees for an overview of or to obtain a copy of the personal data we hold about you. |
The right to have your data corrected |
You may request immediate correction of inaccurate or incomplete personal data we hold about you. |
The right to have your data erased |
You may request personal data to be erased when it is no longer needed, where applicable law obliges us to delete the data or the processing of it is unlawful. |
The right to restrict data processing |
You have the right to restrict the processing of your personal data in specific circumstances. |
The right to data portability |
You have the right to receive your personal data in a structured, machine-readable format for your own purposes, or to request us to transfer it to a third party. |
The right to object to data processing |
You have the right to object to our processing of your personal data where we rely on our legitimate interests as the basis for our processing, where your data protection rights outweigh our reasoning for legitimate interests. |
The right to withdraw consent |
Where Four Pees has asked for your consent to process personal data, you may withdraw your consent at any time. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal. |
Please note that the rights described above are not absolute, and that your request cannot always be met entirely. For example, sometimes we cannot delete or restrict the processing of your personal data as we may have legal obligations or contractual obligations to keep certain such personal data.
You may request to enforce your data privacy rights at info@fourpees.com.
If you want to access your personal data, make use of any of your other rights mentioned above or if you have any questions or concerns about how Four Pees processes your personal data, please contact our Group Data Protection Officer at info@fourpees.com.
Should you not be satisfied with our response or believe we are processing your personal data against the law, you may also have the right to file a complaint with the Data Privacy Authority in your country of residence or work, or seek a remedy through the courts where you believe an infringement of data privacy laws may have taken place.
The external sites linked to from the Four Pees web site are developed by people over whom Four Pees exercises no control. These other sites may place their own cookies on your computer, collect data or solicit personal information. Please refer to the privacy notice on each site for more information.
A cookie is a small text file that a website stores on your computer or mobile device when you visit the site. We use cookies to improve the quality of our service and to better understand how people use our websites. We do this by storing user preferences in cookies and by tracking user trends and patterns of how people navigate our sites. We use cookies to distinguish visitors from each other by assigning a random anonymous identifier to each visitor. We may collect information about your browsing habits on our website (such as pages visited, links clicked on, length of time spent on certain pages etc.).
Four Pees’ website uses both "first party" cookies (cookies set by the Four Pees’ website) and "third party" cookies (cookies set by a third-party website that is providing a service for the Four Pees website). We use first party cookies for keeping the website running, improving user experience, creating a profile of your interest to provide you tailored information according to your expressed interests storing preferences, tracking user trends and patterns with the help of web statistics providers and for storing data needed throughout your visit on the site (for example, contents of your shopping cart). We use third party cookies for analytics purposes.
Our website may use cookies of the following kinds:
In general, cookie data are stored for the duration of up to 24 months. For more information regarding specific retention periods that apply to cookies, please submit a request at info@fourpees.com.
We may provide links to third party integrations. Third party integrations are websites or platforms that synchronize with our Site to provide you with additional functionality, tools, or services such as a direction, collecting resumes, sharing documents or videos, or sending announcements. You acknowledge and agree we are not responsible for the availability of such sites or resources and do not endorse and are not responsible or liable for any content, advertising, goods, services or other materials on, available through, or provided by such sites or resources. We are not responsible for the privacy or other practices of such sites and cannot guarantee the security of any of your personal information that you provide or is collected by such sites. We encourage you to review the privacy policies and terms and conditions on those linked sites.
You can set your browser to refuse all cookies or to indicate when a cookie is being sent. However, some features or services on our sites may not function properly without cookies.
Date of publication: November 2, 2020
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